Silent auction forms include the name of the event or organization for which the fund is being raised, description of the item to be auctioned, estimated fair market value of the item, minimum bid, bidding increments and space for the bidder to place his bid. The bidders need to specify their names and bid amount along with their contact details legibly in the form. The bidding forms are reviewed by the auction manager carefully to find out the highest bidder of each item. Then he announces the highest bidder of each item as the winner.
Things to be included in online silent auction forms:
Online silent auction is becoming popular nowadays. The online forms for the auction need to include some important details.
- The name of the organization should be specified at the top of the form.
- The space to include the full name of the bidder should be left.
- A textbox should be provided to give the mailing address of the bidder.
- The space for filling out the apartment name, number, city, state and zip code of the bidder should be given.
- Email address and telephone number are mandatory.
- The auctioneer should specify the name of the item and number in the silent auction form and the bidder needs to quote his bid in the column provided.
Silent auction bid sheets help to raise more funds, but they should be prepared properly. If you do not have any experiencing in creating forms, you can simply download the documents and templates available online. The online forms can save your time and help to avoid any mistakes. You can therefore concentrate your attention on some other important things like how to raise a lot of money or how to make everyone entertained in the event.
Silent auction donation form:
Silent auction forms for donations need to include the name, address, email ID and website (if any) of the donor. The name of the item donated, model number, value of the item, manufacturer of the item and complete description of the item should also be included. If the person wants to donate a gift certificate for a service, he needs to specify the name of the service, description of the service, instructions on how to redeem the item and date of expiration. The donors can receive a listing in the silent auction program. If any donor wants to receive a special listing, request for that must be included with the form. The donation form can be submitted online.
If the donor wants to donate more than one item, he can copy the form and return on form per item. However, some organizations allow the donor to fill the same form to include all the items to be donated. The donor should include any restrictions of use of the item or other information that would be helpful for the bidder in the silent auction bid sheet. The information provided by the donor is used in the auction catalog and other listings.
Free Printable Silent Auction Forms in Word – Download